Board management software can help non-profit boards improve their governance, manage meetings, and help save time. Board members have access to secure meeting materials, while administrators can prepare agendas and board pack and staff can take notes after meetings. There are many different choices available on the market that range from basic products to enterprise-level solutions with features like meeting analytics, document storage, and discussion tools. When choosing a web-based portal, it is important that you consider the cost and security, as well as ease-of-use and customer service.
The most advanced software for boards is designed to improve meetings and assist boards in working smarter. It eliminates the need for emails text messages, emails and other informal communications by providing an all-encompassing hub to manage all board business and one source of truth for all documents for meetings. It provides a structured way to manage information flow by creating an audit track and making it less likely for sensitive board information to be uncovered by people who are not authorized to access the platform.
The best board management software is secure, prioritizing data security and conformity with industry standards. With the constant news of hacking and data breaches, cybersecurity must be front and center for businesses. Unlike free systems that often provide weak or no encryption, the most robust board portals use multiple layers of security features to reduce the risk and keep sensitive information safe. Moreover, they make it easy to manage permissions for different groups within an organization and ensure that everyone has access only to those items that are relevant to their job.