http://www.boardroomworld.blog/diligent-board-software-review
An online document management system allows companies to manage, store and organize files, and streamlines workflows. It simplifies remote working by permitting teams to work on the same document at the same time. It is essential to consider the security and disaster-recovery needs, as well as the user-friendliness and features needed when selecting an online solution. A DMS could include features like central storage, automatic versioning, automation of processes, and integration with electronic signature services for contracts and agreements.
Find a system that has the ability to index and search for both metadata and full-text documents, such as images. This lets you search for almost any document in a matter of minutes which reduces the possibility of needing to recreate a document from scratch. Furthermore, the DMS should support scanning and converting paper documents to digital files to make it easier to access.
A DMS ensures that all documents, including emails are stored centrally. This reduces the time it takes for users to access the files they need and improves productivity. DMS software can streamline and automate processes, such as document creation, review and approval, and distribution. This improves efficiency and reduces the chance of a project running behind schedule or missing the deadline.
A DMS should also allow collaboration on documents in order to maximize productivity. This includes letting multiple people edit the same document at the same time and providing chat functionality for instant communication. It will also integrate a variety of plugins, and let users look at the history of changes made to documents.